Document 1

 

 

 

Rules and Suggested Procedures for Commission Vice-Chair Elections

 

 

1.  Each Commission Chair must write to the Official Members no later than 1 January 2008 inviting nominations for the position of incoming Vice-Chair to be sent to the Chair by 1 March 2008. The Chair (or designate) may also solicit nominations, and should do so if the number of qualified candidates is insufficient. Each nomination must be supported by a curriculum vitae (model given as Document 2).

 

2.  From the list of nominees, the Chair (or designate) may use whatever method is acceptable to the Commission (e.g. using a nominating committee composed of previous Commission Chairs) to select a slate of at least two, but not more than four, candidates. This slate must be sent to the URSI Secretariat by 1 April 2008.

 

3.  The Secretariat shall send the slate of candidates and ballot forms (Document 4) with a covering letter (Document 3) to the Official Members shortly after 1 April 2008. The Official Members are asked to express first and second choices of candidates, and to send their votes to the Chair no later than 20 May 2008. This letter ballot is mandatory. In tallying the vote, each first choice is awarded two points and each second choice is awarded one point.

 

4.  The final vote counting takes place at a Commission Business Meeting in Chicago. If the Official Member is present, he (she) is allowed to cast a vote if the mailed-in ballot was not received by the Commission Chair. If desired (and before vote counting) an Official Member may also change his (her) mailed-in vote. If an Official Member is unable to be present, a proxy may be designated who is empowered to vote provided the Chair is informed. The votes are then tallied, and the names of the winner and runner-up are announced.

 

5.  Following the Business Meeting and prior to the appropriate Council Meeting, the Chair must provide the Secretariat with the ranking (winner and runner-up) and their point totals. To ensure better geographical distribution of Commission officers, Council reserves the right, in extraordinary circumstances, to select the Vice-Chair and not be bound by the ranking.

 

 

September 2007